Board meetings are critical to the success of an organization. They need a lot of work and dedication from both the leadership team as well as the board members. How do you run an effective board meeting that is efficient and effective? The answer lies in thorough planning, a well-structured meeting agenda and early distribution of materials and meeting materials, smart scheduling, appropriate locations, and easy access to the required materials.
Clearly begin the meeting with an overview of the agenda and a warm welcome to all attendees, especially any new members or special guests. Set the tone for the meeting by stating the purpose of the board’s discussion and the manner in which decisions will be made. It is important to adhere to the quorum requirements of your governing documents and ensure that all board members are present.
Talk about the most important agenda items first. This will ensure that you allow sufficient time for them to be considered and discussed. This will enable you to engage in the most stimulating and lively discussions and adhere to your scheduled meeting times.
Discuss the process you’ll decide upon during the meeting. This will ensure that everyone on the board is aware of and accepts the process of making decisions which is essential to a successful decision-making process.
Be sure to allow the board plenty of opportunity to bring up the unresolved issues that are referred to as “new business.” These are typically discussions with the aim of achieving a conclusion. If you decide that more research is required or that an official decision is not reached at the meeting it is advisable to create a section on the agenda. These items can be addressed in future meetings or through follow-up discussions.
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